Change of Address

Please let us know as soon as possible if your address or contact details change.

You can update changes to your address and/or telephone contact details using our online services if you have already registered.

If you don’t use the online services then you will need to complete a change-of-details-form (click here for the form, or collect one from the practice). You will need to include on your form every other family member that the address change affects, otherwise we shall assume that they are remaining at the old address.

If you change your name, again you need to come to the surgery and complete the appropriate form. You will also be required to show proof of name change. i.e. Marriage Certificate, Deed Poll documentation

PLEASE NOTE THAT IF YOU ARE HAVING TREATMENT UNDER A HOSPITAL OR ANOTHER HEALTHCARE BODY YOU WILL NEED TO NOTIFY THEM OF CHANGES SEPARATELY. If any family member attends regular outpatient clinics at any hospital, or has recently been referred to a clinic/hospital for an initial appointment, please telephone the hospital’s appointments department to inform them of your new address (Huddersfield Royal Infirmary appointments centre Tel no: 01484 355370).

Patient Privacy Notice

This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from or about you. This privacy notice applies to personal information processed by or on behalf of the practice. You can read the Patient Privacy Notice here

Your data matters to the NHS. To find out more, visit:

General Data Protection Regulations 

How we keep your records confidential
Everyone working for the NHS has a legal duty to keep information about you confidential. We have a duty to;

  • Maintain full and accurate records of the care we provide to you
  • Keep records about you confidential and secure
    Provide information in a format that is accessible to you (e.g. large type if you are partially sighted)

We will not share information that identifies you for any reason unless:

  • You ask us to do so
  • We ask and you give us specific permission
  • We have to do this by law
  • We have special permission for health or research purposes, or
  • We have special permission because the interests of the public are thought to be of greater importance than your confidentiality—for example, if you had a serious medical condition that may put others you had come into contact with at risk

We hold your records in STRICT CONFIDENCE

How your records are used

The people who care for you use your records to:

  • Provide a good basis for all health decisions made in consultation with you and other health care professionals
  • Deliver appropriate health care
  • Make sure your health care is safe and effective, and
  • Work effectively with others providing you with health care
  • Others may also need to use records about you to:
  • Check the quality of health care (such as clinical audit)
  • Protect the health of the general public
  • Keep track of NHS spending
  • Manage the health service
  • Help investigate any concerns or complaints you or your family have about your health care

Some information will be held centrally to be used for statistical purposes. In these instances we take strict measures to ensure that individual patients cannot be identified

We use anonymous information, wherever possible, but on occasions we may use personal identifiable information for essential NHS purposes such as research and auditing. However, this information will only be used with your consent, unless the law requires us to pass on the information.

Enhanced Data Sharing Model…WHAT DOES THIS MEAN?
You may be asked when you contact the surgery if you are happy for your medical record to be shared with other NHS agencies to whom you may access, or be referred, such as A&E, Out of Hours GPs, District Nurses etc and also for your GP to see information recorded about you by these other NHS Agencies.

This is because we use a computer system called SystmOne which has the functionality to allow sharing of medical information contained in your record with other authorised users with your consent.

It is important that we record your consent to share this information as this means that when you access these other services they will have immediate access to information which could help them treat you such as your allergies and recent medication. Giving your consent now means there will be no delay in the clinician being able to access potentially life-saving information when you are ill.

Allowing your own GP to see information recorded by other agencies means that we can continue to treat you with full knowledge of treatments or care you may be receiving from other places. It could be very dangerous for your GP to issue a prescription without knowledge of medication that you may have been issued by another clinician.

If you have not yet been asked, but would like to define your consent or dissent to this sharing of information, please contact the receptionists at the practice who will be able to record this for you.

For further information please see the leaflet below


Text messaging

we will continue to contact patients via text messages regarding the delivery of care.

If practices are sending messages about recommended treatment for the management of a specific health issue, then this is defined as providing appropriate care for patients, not marketing purposes.

If you would like to opt out of any future contact via text messaging, then please contact reception to complete the form for opt out

Sharing your data

General Practice Data for Planning and Research

General Practice Data for Planning and Research (GPDPR) is an NHS Digital programme that plans to collect data from the GP records of all patients in England to help support research and healthcare planning. Data sharing with NHS Digital will start on 1 September 2021.

The data held in your GP medical records is shared with other healthcare professionals for the purposes of your individual care. It is also shared with other organisations to;

  • plan and improve vital health and care services
  • research and develop cures for serious illnesses

The data collected will not include patients’ names and addresses and NHS Digital says that any other data that could directly identify patients will be psuedonymised.

For more information about this see the GP Practice Privacy Notice for General Practice Data for Planning and Research.

Also watch this short animation to understand more about how your data will be used, or this more detailed video which provides a great overview.

Type 1 opt out – patient data held by your GP practice

You can choose whether your confidential patient information is used for research and planning. To find out more visit NHS Digital 

You do not need to do anything if you are happy about how your confidential patient information is used. You can change your choice at any time.

If you do not want your patient data to be shared outside of the GP practice for purposes except your own care, you can register an opt-out with Elmwood, known as a Type 1 Opt-out. If you have already registered a Type 1 Opt-out previously with your GP practice your data will not be shared with NHS Digital.

Click HERE to access the Type 1 Opt out form and return to the practice.

You can use this form to:

  • register a Type 1 Opt-out, for yourself or for a dependent (if you are the parent or legal guardian of the patient) (to Opt-out)
  • withdraw an existing Type 1 Opt-out, for yourself or a dependent (if you are the parent or legal guardian of the patient) if you have changed your preference (Opt-in)

National Data Opt-out (or Type 2) – data held by NHS Digital

A national data opt out, also know as a Type 2 opt-out, applies to identifiable patient data about your health (personally identifiable data in the diagram above), which is called confidential patient information. If you don’t want your confidential patient information to be shared by NHS Digital with other organisations for purposes except your own care – either GP data, or other data it holds, such as hospital data – you can register a National Data Opt-out.

Click HERE to submit your choice online,  or by clicking on “Your Health” in the NHS App, and selecting “Choose if data from your health records is shared for research and planning”

Click HERE to access the paper opt-out form for yourself and/or your child. Unfortunately your GP practice cannot process a National Data Opt-out.

Your Care Summary

Your Summary Care Record (SCR) will contain, as a minimum, important information about any medicines you are taking, allergies you suffer from and any bad reactions to medicines that you have had. Giving healthcare staff access to this information can prevent mistakes being made when caring for you in an emergency or when your GP practice is closed. If you are registered with a GP practice in England your SCR is created automatically, unless you have opted out.

Additional Information in the SCR, such as details of long-term conditions, significant medical history, or specific communications needs, is now included by default for patients with an SCR, unless they have previously told the NHS that they did not want this information to be shared. There will also be a temporary change to include COVID-19 specific codes in relation to suspected, confirmed, Shielded Patient List and other COVID-19 related information within the Additional Information.

More information on Summary Care Records is available here

Who can see my Summary Care Record?

Only NHS healthcare staff involved in supporting or providing your care can see your Summary Care Record. Healthcare staff who can see your Summary Care Record:

  • need to be directly involved in caring for you;
  • need to have an NHS Smartcard with a chip and passcode (like a bank card and PIN);
  • will only see the information they need to do their job; and
  • should have their details recorded.

Can I stop information being put into my Summary Care Record?

You can choose not to have a Summary Care Record, or opt out of additional information being included in your Summary Care Record.

If you do not want a Summary Care Record you must fill in an opt out form and return it to the practice.

Summary Care Record patient consent preference form

Named GP

Named Accountable GP

All patients have a named GP who is responsible for their overall care at the practice.  You can contact the practice if you wish to know who yours is.  If you have a preference as to which GP is your “named, accountable GP”, the practice will make reasonable efforts to accommodate this request.  Regardless of who your named accountable GP is you can still choose to see any GP in the Practice when you want to book an appointment.

Read more about GP appointments.